Invoicing
Product & free-text invoicing & sales order entry
Record quotations, estimates & proformas
Customer, stock & profit views during invoicing
Quick item search for flexible & easy product searches
Search items based on customer's buying history
Price lookup to view pricing options & recent customer pricing
Automated item pricing from pre-defined customer price levels or from customer's unique price list
Option to automatically use the Last Price paid for items for specific customers
Assign, track & report the source of your sales
Attach files to invoice documents
Maintain internal notes for every transaction
Custom fields for add-hoc info about each transaction which can be included on documents
Prevent new transactions from being raised for customers who are On Stop.
Amend invoices & other transactions if & when required
Make & use your own custom document types eg collection notes, debit notes etc.
Instantly convert quotes, estimates and others to invoices or sales orders
Customise your invoice document layouts using the built-in Document Designer
Email transactions individually or in a batch
Customisable message templates for emailing invoice documents
Generate recurring invoices automatically
Quickly pay invoices at the point of entry or later
Record payments to automatically handle payment processing fees
Product & customer invoice & sales history reports
Takings summary report
Sales Order Processing
Fully or part allocate stock to sales orders automatically or manually
Allocate stock to sales orders at order entry or later in a batch
Facility to batch allocate stock to sales orders by customer priority
Manually allocate allocations on sales orders at order entry & editing
Allocate stock to other transactions such as quotes, proformas & layaways pending a sales order
Automatically frees the stock allocated to a non-sales order if not converted after a given period.
Place order items on back order and track all back orders
Track all unfufilled and cancelled orders
Print, email and export Order Acknowledgement documents
Workflow step to fully or part-pick items on order
Produce picking lists
Fully or part dispatch complete orders and order lines with multiple dispatches available for each order
Print, email and export Delivery/Dispatch Notes
Raise invoices automatically when dispatching or invoice separately
Generate a single invoice from multiple dispatches on an order
At-a-glance order and order line status to see instantly where you are with each order
Complete & instant tracability at all stages of order processing using quick lookups
Order Processing Control Panel lets you see and process all active orders in a batch
View all due orders, orders awaiting allocation, picking, dispatching or invoicing as well as back orders and unfulfilled orders
Simple SOP option for sales order stock allocation tracking if full SOP not required
Simple SOP option can instantly convert sales orders to invoices for stock dispatch
Stock Control
Stock Dashboard showing recent sales by value, profit & quantity, recent sales & purchases, outstanding sales orders & allocated orders.
Maintain a standard & a long free-text description of each item and use either on sales and purchase transactions.
Record up to 3 selling prices and 3 discount levels per item.
Attach an image as well as other files and web links to each item.
Custom fields to add your own add-hoc details to stock records.
Maintain a list of product groups and assign items to groups for reporting etc.
In Stock quantities to track the physical stock you have on-hand and your Allocated stock based on sales orders.
Track the stock you have On Order with suppliers based on purchase orders.
Stock take facility to quickly record quantity changes to a list of items.
Record manual adjustments to stock quantities.
Sales facility to enquire on period sales for any item or product group.
History report enables you to view or report on the complete movement history of any stock item.
Assign unique pricing for any item to any customer.
Price Lists.
Stock Check reports.
Reorder report with facility to automatically raise purchase orders for items in the report.
Stock Valuation Report.
Stock sales & profit reports for any period.
Stock Labels facility to print labels and/or barcode labels for any item and quantity.
Label designer to enable you to setup your own labels and include barcodes for any available fields.
Customers
Customer Dashboard showing recent turnover, due invoices, recent activity, aged balances & more
Multiple contacts & addresses for each customer
Customer notepad and unique document notes
Unique customer statements & invoice document layouts for each customer
Unique payment terms for each customer
Custom fields to add your own add-hoc details to customer records
Aged Debtors report - use current or retrospective balances
Customer History report & enquiries including lists of outstanding, due, almost due & queried transactions - view transaction status, due dates, expected payment dates & more
Customer statements using customisable document layouts. Current and retrospective statements can be generated
Customer Turnover report & graph for any period
Daybook Reports
VAT EC Sales Lists
Customer groups for quicker & easier reporting and statements
Journal invoice and credit note entries
Batch entries for quicker entry of transactions
Record customer payments and refunds
Quick payment & quick allocate facilities
CRM
Record sales leads, prospects and opportunities
Convert leads and prospects to customers
Record quotations, estimates & proformas for leads and prospects
Convert quotations & estimates for leads into customer sales orders & invoices
Maintain a history of activity with your customers and prospects
Attach documents & files to activities
Suppliers
Supplier Dashboard showing recent turnover, due invoices, recent activity, aged balances & more
Multiple contacts & addresses for each supplier
Supplier notepad and unique document notes for remittance advices
Unique payment terms for each supplier
Custom fields to add your own add-hoc details to supplier records
Aged Creditors report - current or retrospective balances
Supplier History report & enquiries including lists of outstanding, due, almost due & queried transactions - view transaction status, due dates & more
Remittance advice notes using customisable document layouts.
Supplier Turnover report & graph for any period
Daybook Reports
Supplier groups for quicker & easier reporting and remittance advice notes
Journal invoice and credit note entries
Batch entries for quicker entry of transactions
Record supplier payments and refunds
Purchasing
Product & free-text purchase orders
Record document-based purchase invoices
Quick item search for flexible & easy product searches
Search items based on your buying history with the supplier
Attach files to purchase order documents
Maintain internal notes for every transaction
Amend purchase orders & other transactions if required
Customise your purchase order document layouts using the built-in Document Designer
Email orders individually or in a batch
Track on-order quantities through stock
Facility to raise new purchase orders based on Stock Reorder reports
Deliveries can be quickly entered to record received purchase orders into stock
Record part and over deliveries as well as any cost price changes at the point of receiving
Option to automatically generate purchase invoices at the point of receiving orders
Option to later record purchases invoices based on previously received orders
Financial
Use 12 or 13 period financial years which can be changed at any time
No month or year-end processes or period close-down procedure required
Lock any period in your financial calendar to prevent new entries or changes
View balances in the Financial section for any period - daily, weekly, monthly, quarterly, yearly etc
Journal Entries
Automatic processing of prepayments & accruals
Define the precise structure & groupings of your financial reports
Maintain multiple financial report layouts
Trial Balance for any period with up to 6 periods available on a single report
Profit & Loss and Balance Sheet reports for any period with up to 12/13 periods on a single report
Profit & Loss and Balance Sheet views for any period with full account & balance drill-down & lookup
Budget Vs Actuals report for any financial period
Audit Trail report
VAT Returns supporting standard, cash accounting and both invoice & cash basis FRS schemes
Full VAT return transaction analysis reports & on-screen drill-down to transaction level
Retrieve VAT returns for previously saved periods
Quick & easy facility to record VAT payments and refunds
Bank
Unlimited number of bank accounts which can include credit cards, loan accounts and online accounts eg Paypal
Enter payments and receipts to record direct expenses and income
Automate new payments or receipts by retrieving previously entered transaction templates
Bank account reconciliation with print, email and export options
Setup and automate recurring transactions for direct debits and standing orders etc
Define accounts as payment processing to automate recording transactions involving payment processing fees
Batch Entry facility enables you to record batches of bank payment & receipts together
Account History report lets you view, lookup, print, email and export an account's full transaction activity
Job Tracking
Track jobs or projects by assigning job numbers to relevant transactions
Assign jobs to customers and maintain unlimited notes about each job
Keep a full history of the transactions assigned to each job to view, lookup or report
Produce a Profit & Loss report for jobs for any period required